Join Our Team

Director of Finance and Operations

Status: Full-time, Exempt
Location: Syracuse, NY
Reports to: Executive Director
Salary Range: $70,000 – $85,000

The Opportunity

The Director of Finance and Operations plays a vital role in ensuring the William G. Pomeroy Foundation’s financial health, operational efficiency, and strategic growth. Reporting to the Executive Director, this hands-on leadership role is responsible for finance, audit and compliance, people resources, office management, and technology. The ideal candidate will be both a strategic thinker and an operational expert, capable of managing daily functions while contributing to long-term planning and organizational success.

What You’ll Do

Finance & Accounting

• Responsible for financial operations, including budgeting, forecasting and reporting, and ensuring alignment with organizational goals.
• Prepare and analyze monthly, quarterly, and annual financial reports for leadership and the board.
• Manage grants and funding allocations, ensuring compliance with financial agreements and reporting requirements.
• Supervise accounts payable/receivable and collaborate with external accountants on audits and tax filings.
• Ensure cash flow remains steady and aligns with operational needs.

Audit & Compliance

• Maintain financial systems and controls to ensure compliance with GAAP, private foundation regulations, and industry standards.
• Lead the quarterly audit process in collaboration with colleagues and an external accounting partner.
• Ensure timely and accurate completion of financial filings, including 990s, CHAR500s, annual worker’s compensation audits, and other regulatory requirements.
• Responsible for ensuring proper insurance coverage.
• Conduct initial reviews of contracts, leases, and legal agreements to protect the organization’s interests.

Human Resources

• Serve as a strategic HR leader, managing policies, weekly payroll, benefits, and performance evaluations in collaboration with external HR partners.
• Responsible for recruitment processes, onboarding, and employee development initiatives.
• Promote an inclusive and engaging workplace culture aligned with the Foundation’s mission and values.
• Ensure compliance with employment laws and labor regulations.

Operations & Office Management

• Direct the implementation of systems and policies that enhance operational efficiency.
• Assess and manage IT infrastructure, cybersecurity, and technology needs, working with internal and external partners.
• Support the Executive Director, board, and committees with governance strategies and meeting coordination.
• Manage office facilities, supplies, and administrative processes.

What We’re Looking For

Qualifications & Required Experience:

• 7-10 years of experience in finance, operations, or a related leadership role.
• Strong financial acumen with knowledge of QuickBooks, Bill.com, and nonprofit accounting principles.
• Experience managing audits, budgeting, forecasting, and compliance.
• Familiarity with human resources functions, including benefits and labor law compliance.

Skills and Abilities:

• Tech-savvy, with proficiency in Microsoft 365 and the ability to manage IT operations.
• High ethical standards, sound judgment, integrity, and a commitment to confidentiality.
• Exceptional organizational, problem-solving, analytical, and communication skills.
• Strong attention to detail.

Preferred:

• Bachelor’s degree in business, accounting, nonprofit management, or a related field (or equivalent experience).
• Professional certifications (CPA, SHRM-CP/SCP, PMP) are a plus.
• Private Foundation experience.

What We Offer

This full-time, in-person, exempt position, based at our Syracuse, NY headquarters, offers a competitive salary range of $70,000 – $85,000, based on experience. The William G. Pomeroy Foundation provides a comprehensive benefits package, including:

• Medical, dental, and vision insurance
• Generous retirement contributions
• Paid time off, including vacation, sick leave, and holidays
• Professional development opportunities

How to Apply

Interested candidates should submit a PDF application including a cover letter and resume to jobs@wgpfoundation.org with the subject line: “Your Name – Finance & Operations”.

Applications will be reviewed on a rolling basis starting April 14, 2025, and the position will remain open until it is filled.

The William G. Pomeroy Foundation is an equal opportunity employer.

About Us
The William G. Pomeroy Foundation^® is a private grant-making organization based in Syracuse, NY. We are dedicated to improving outcomes for blood cancer patients through donor matches and other life-saving treatments and work to celebrate and preserve community history with premium cast aluminum historical markers. Starting with just 32 markers in Onondaga County, NY, we’ve now funded over 2,600 markers across 49 states since 2006. Our programs span diverse themes, from food history to folklore and transportation, with new initiatives in development. To learn more about our work and mission, visit us at wgpfoundation.org.

Job Description PDF

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Genealogical Transcription and Data Extraction Specialist

Employment Opportunity with the American Pomeroy Historic Genealogical Association (APHGA)

Are you passionate about family history research, skilled at decoding old handwriting, and excited by the idea of uncovering forgotten stories from the past? Join a team of like-minded professionals who thrive on piecing together historical puzzles and transforming them into meaningful genealogical records. At our collaborative and mission-driven organization, we don’t just work with data—we bring families’ stories back to life.

The American Pomeroy Historic Genealogical Association is seeking a meticulous and skilled Genealogical Transcription and Data Extraction Specialist to support our research team in preserving and sharing rich family histories. This role is perfect for someone who loves digging into historical documents, accurately transcribing content, and extracting meaningful genealogical facts and events to build solid family trees.

If you’re looking for a collaborative environment where family history research comes alive, your attention to detail is valued, and your contributions help shape the legacy of the Pomeroy families across generations, we’d love to welcome you aboard.

What You’ll Do

• Accurately transcribe genealogical and historical documents, including handwritten and typewritten records from both physical and digital sources.
• Extract genealogical data (names, dates, locations, relationships, events) from original documents, transcriptions and summaries into Excel spreadsheets and/or RootsMagic genealogy software.
• Craft accurate and properly formatted genealogical source citations consistent with standards outlined in Evidence Explained.
• Perform quality control checks on transcription accuracy, citation formatting, and database entries and modify, as appropriate.
• Collaborate closely with genealogical research staff to ensure data integrity.
• Adhere to established Standard Operating Procedures (SOPs) for digital record naming, filing, and organization.

Your Skills

• Maintain a high standard of accuracy, confidentiality, and professionalism.
• Demonstrate thorough knowledge and consistent application of Board for Certification of Genealogists professional genealogy standards.
• Complete assigned tasks within established deadlines.
• Communicate clearly and promptly regarding any transcription or data discrepancies.

What We’re Looking For:

• High school diploma or GED
• Certificate in Genealogical Research from Boston University or equivalent coursework, education, and training (such as comparable genealogical certificate programs or demonstrated professional experience).
• Proven ability to read and accurately transcribe historical handwritten and printed documents.
• Experience crafting genealogical source citations based on Evidence Explained standards.
• Proficiency in Excel and RootsMagic software or similar genealogy software.
• Strong attention to detail, organizational skills, and overall computer proficiency, including the ability to operate various types of scanners.

Preferred Qualifications

• Associate or Bachelor degree in history
• Previous professional experience in genealogical research, transcription or similar roles.
• Advanced genealogical research skills.

What We Offer

• Salary Range: $18.00 – $21.00 per hour
• Part-time position with benefits, based in Syracuse, NY.

How to Apply

Send your cover letter and resume to apply@americanpomeroys.org.

About the American Pomeroy Historic Genealogical Association (APHGA)

The American Pomeroy Historic Genealogical Association, founded by Bill Pomeroy of Syracuse, NY, promotes the study of American history through genealogical research. Our mission is to preserve the heritage of North American Pomeroys and allied families by conducting and sharing research in collaboration with others. More information can be found at americanpomeroys.org.

Job Description PDF

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